Terms and Conditions

EXCEPT Photo Competition

Terms and Conditions


1.1 By entering the Competition You hereby accept these Competition Rules and the Terms and Conditions.
1.2 .1 .The EXCEPT Photo Competition is free to enter.

1.2.2. The Competition is open to people between the ages of 18 to 30 years old.

1.2.3. The Competition is open to residents of EXCEPT partner countries (Bulgaria, Estonia, Germany, Greece, Italy, Poland, Sweden, UK and Ukraine) and other EU countries.


2.1. To enter, send a JPEG image to EXCEPT e-mail address except.photo@gmail.com or upload it to the EXCEPT webpage. If your image is selected for exhibition, we will contact you to provide a higher resolution image. 

2.2. Photographs should meet a minimum file size requirement of 1Mb and a maximum file size of 20Mb.

2.3. Provide short comments about the photos describing context, life situation, and concerns of person(s) depicted on the photo or of its author.

2.4 When sending photos, you must indicate your name, e-mail, age, and country. You can also choose to provide your occupation.

2.5 Only photos accompanied with the aforementioned information will be considered

2.6. It is preferable that entrants are able to supply a high-resolution image suitable for printing in exhibitions, should it be required.

2.7.  Each applicant can submit up to three images. Judging will be based on the individual image and not the series of images.


3.1. Entries will be collected in the period between the 4th of April, 2016 and the 1st of July, 2016. During this period Entries will be judged and preselected by the EXCEPT jury team composed of professional photographers, youth representatives and EXCEPT partner-country representatives. The decision of the judges is final.

3.2. The 3 best pictures, as decided by the judges, will be selected in each EXCEPT partner country (Bulgaria, Estonia, Germany, Greece, Italy, Poland, Sweden, UK, Ukraine) during the period between the 4th of April, 2016 and the 1st of July, 2016 – 27 pictures total. Additionally, up to 3 pictures can be selected from non-EXCEPT countries (if any are received). 
3.3.  Winners of the first stage of the competition will be notified by email on or by the 1st of July, 2016.

3.4. During the second stage of the Competition -  4th of July, 2016 - 15th of July, 2016 - the winners of the first stage of the competition will be published on the EXCEPT website and Facebook page for public voting.

3.5. Entries will be judged between the 4th of July and 15th of July, 2016 by the general public and jury. Public voting will be held on Facebook via ‘liking’ of the photos.

3.6. The 3 photos that receive the most likes and jury votes will be the Competition winners.

3.7. Winners of the second and final stage of the competition will be notified by email on or by the 18th of July, 2016 and will be announced on the EXCEPT webpage, Facebook and Twitter pages.

3.8. EXCEPT research consortium partner University  and project coordinator – Tallinn University, a public entity, is in charge of providing rewards to the Competition winners.

3.9. The 1st winner receives a prize of 250 EUR, 2nd – 150 EUR and the 3rd – 100 EUR. The financial prizes are subject to being taxed according to the Estonian law.

3.10. Upon the Winner’s request, Tallinn University can provide an electronic device, at an equal value to the amount of the financial reward, as a prize. 

3.11. Prizes will be provided to the Winners during the two-month period after the final competition results are announced.

3.12. Tallinn University will contact Winners to decide if the Winner prefers to receive his/her prize in money or goods, and how the prizes are to be delivered to the Winners. Goods will be delivered by post and money by electronic money-transfer.  

3.13. All private information needed for the distribution of prizes will only be used by the Tallinn University for prize delivery.

3.14. In the case that no photos are received or that the photos are of very poor quality and/or content, the jury has the right not to award any financial prizes.

4.1 We reserve the right, at our sole discretion, to disqualify and remove any entry that does not comply with the following requirements, even after the entry is submitted. You warrant and represent, in respect of each entry submitted by you (“Entry”), as follows:
4.1.1 You are the sole owner and author of each Entry
4.1.2 You have the right to make your entry available to the Competition
4.1.3 Each Entry does not contain any infringing, threatening, false, misleading, abusive, harassing, libelous, defamatory, vulgar, obscene, scandalous, inflammatory, pornographic or profane content
4.1.4 Each Entry does not contain any material that could constitute or encourage conduct which would be considered a criminal offence, give rise to civil liability, or otherwise violate any law
4.1.5 Each Entry does not infringe upon the copyrights, trademarks, contract rights, or any other intellectual property rights of any third person or entity, or violate any person’s rights of privacy or publicity, and your Entry does not include: trademarks owned by third parties copyrighted materials owned by third parties (including movie dialogue or musical compositions) names, likenesses, voices or other characteristics identifying celebrities or other public figures, living or dead Entries which contain any commercial content that promotes any product or service other than that of EXCEPT. Entries containing screen credits 
4.2 You agree to fully indemnify EXCEPT in respect to all royalties, fees and any other monies owing to any person by reason of your breaching any of the foregoing. 

4.3 You confirm that each person depicted in the Entry has granted permission to be portrayed as shown.

4.4 Digitally altered photos that were modified beyond optimization purposes will be disqualified. Adjustments of color, contrast, brightness and sharpness, removal of dust and scratches and cutting are accepted. The addition, duplication, deletion or moving of objects in pictures won't be accepted, nor will the use of digital filters and artistic effects. Focus stacking in macro photography is accepted.

5.1 We EXCEPT recognize you, the author of the image but hold the right to use photos submitted by you for the competition throughout the whole EXCEPT project without remuneration

5.2. By submitting an entry to the Competition, you grant EXCEPT:

5.2.3. Permission for your entry to be published on EXCEPT website, Facebook and Twitter accounts, and you grant EXCEPT a non-exclusive, irrevocable, royalty-free, worldwide, perpetual license (with a right to sub-license) to use, republish, edit and/or modify your Competition entry in any/all media for purposes connected with the Competition or related events, including, but not limited to:
(a) judging the Competition
(b) displaying the winning entries and runners up at public exhibitions promoting EXCEPT
(c) inclusion within our Websites 
(d) inclusion within any materials promoting the Competition and / or any exhibition organised by EXCEPT, in the promotion of EXCEPT
(f) sub-licensing the Entries to the press for reproduction in connection with the Competition and any exhibition
(g) allowing viewers of the Website to view images on a computer screen, PDA or mobile telephone and store such pages in electronic form on a disk or on a PDA or mobile telephone (but not on any server or other storage device connected to a network) for their personal, non-commercial use only.

5.2.4.  The right to use your name and county of residence for the sole purpose of identifying you as the author of your entry and/or as a winner of the Competition.

5.3. You also hereby waive all your moral rights in your entry. Notwithstanding the foregoing waiver, in order to use entries as intended and advised in these Terms and Conditions, (i) EXCEPT may need to modify entries, including but not limited to resizing, cropping or colour adjustment as necessary, provided that EXCEPT shall endeavour in undertaking such modifications to maintain the integrity of your entry as originally created.


6.1. When entering the EXCEPT photo competition, you are requested to submit personal information which includes, but is not limited to, your name, email address, country of residence, age and occupation. We will never share or sell your personal information. This information is used for the purpose of confirming your identity and contacting you on behalf of EXCEPT about the contest and its prizes.

6.2. The EXCEPT photo competition is organized by the EXCEPT research consortium partner NGO, Kyiv Economic Institute (KEI), within the EXCEPT Project. KEI is responsible for the organisation of the competition and management of private data of the Competition participants, but not for the provision and delivery of the Prizes.

6.3. Terms and Conditions are approved by the EXCEPT project coordinator – Tallinn University.


7.1. Any photograph used by EXCEPT shall carry a credit line – first name of the photographer and her/his country. Any failure to provide such credit line shall not be deemed to be a breach, as long as EXCEPT uses its reasonable endeavours to rectify such failure within a reasonable period from the date of notice of such failure. 

8.1. You acknowledge that it is your responsibility for protecting any Entry against image misuse by any third party. 

9.1. You agree to participate in related publicity and to the use of your name and likeness for the purposes of advertising, promotion and publicity without additional compensation. 


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